Tools and resources

Data Collection

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This page contains data collection and reporting tools for funded organisations

Department-specific data collection and reporting information, including templates and forms, are provided below.

Department of Education and Training

The Kindergarten Information Management system (KIM) is an online web-based system for managing kindergarten funding applications, data collection and reporting. All funded service providers currently delivering a kindergarten program have access to KIM.

Department of Families, Fairness and Housing 

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  • Service Delivery Tracking (SDT)

    SDT supports organisations in managing their progress towards meeting agreed targets, and assists the department to manage its reporting commitments. An online SDT tool is available to make it easy for organisations to account for monthly service delivery against service agreement targets.

    Visit the SDT page for more information about SDT, including how to access and use the SDT tool.

  • Health data standards and systems in Victorian hospitals (HDSS)

    DFFH provides standards, specifications and data quality processes for a range of health data collections.

  • Agency Information Management System (AIMS)

    DFFH uses AIMS to collect summarised financial and statistical data from Victorian hospitals.

  • Community health data reporting

    Each quarter, Victorian community health providers must report on their funded services to DFFH. These data submissions are sent via the Community Health Minimum Data Set (CHMDS).

  • Disability Services quarterly data collection and reporting

    The Quarterly Data Collection (QDC) Information System streamlines reporting requirements by combining various data collection processes into a single system.

    How do I access the QDC Information System?

    To access the QDC Information System, email the QDC Helpdesk at QDChelp@dffh.vic.gov.au and request the QDC tool installation file. You will also be sent the installation guide and user manual.

    Need help?

    For assistance, please contact the QDC Helpdesk at QDChelp@dffh.vic.gov.au or telephone 1800 352 561 between 9am and 5pm.

     

  • Home-based care performance and reporting

    Operational update 1-2021 provides updated guidance on the streamlined acquittal requirements for placement support brokerage from 1 January 2021, and information on the revised acquittal template. This change affects providers of foster care and lead tenant placements. Eligible placement types include: home-based care (general, intensive and complex), therapeutic foster care, adolescent community placement, and lead tenant services.  The streamlined acquittal template can be found here.

    The Home-based care performance and reporting policy commenced on 1 January 2015. It outlines to service providers the funding, targets, monitoring and performance review processes for managing the delivery of home-based care services for vulnerable children and young people in Victoria.

    The Home-based care performance and reporting requirements policy fact sheet provides further guidance on the policy.

    If you have questions in relation to the Home-based care performance and reporting requirements policy, please contact your local Department of Families, Fairness and Housing engagement officer.  

  • Sexual assault support services

    Each month Sexual Assault Support Services (SASS) and Sexually Abusive Behaviour Treatment Services (SABTS) provide monthly waiting list data to Family Safety Victoria, via Agency Performance and System Support, DFFH. 

    The monthly template can be found here.

    If you have questions in relation to monthly reporting, please contact your local APSS Manager.